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Documents for Ongoing compliance

Get the latest information about documents required for Ongoing Compliance and more.
Sr. No. Particulars File
I(A) Change in Shareholding not involving Change in DPG
  Application for seeking Approval for Change in SHP/DPG
  Documents Submitted by the Member Post Approval
  NCDEX/MEMBERSHIP-007/2018/139 dated June 01, 2018
I(B) Change in Shareholding involving Change in DPG
  Application for Seeking Approval for Change in SHP/DPG
  Documents Submitted by the Member Post Approval
  NCDEX/MEMBERSHIP-007/2018/139 dated June 01, 2018
II Change in Board of Directors
  1.    Application for seeking prior approval for change in designated directors
  2.    Application for intimation of change in non designated directors
III Change in Member Company Name
  Stage I
  Stage II
  Stage III
IV Change in Correspondence Address / Contact Details
V Change in Registered Address / Contact Details
VI Change in Compliance Officer Details
VII Change in Clearing Member
VIII TCM Clearing through STCM/PCM
  1.    Reference Circular No 051 dated February 24,2011
  2.    Request letter for TCM clearing through STCM/PCM
  3.    Clearing member documents
IX Reconstitution of Partnership Firm
A Request for NOC letter of Reconstitution of Partnership firm
The member would be required to make a request for No Objection Certificate for Reconstitution of partnership firm along with the following documents and payments as mentioned in circular no NCDEX/MEMBERSHIP-001/2010/217 dated August 23, 2010
  1.    Reference Circular No 217 dated August 23, 2010
  2.    Reference Circular No 143 dated April 16, 2012
  3.    Application for Seeking Approval for Change in SHP/DPG
  4.    Reference Circular No 130 dated April 23, 2014
B On receipt of No Objection Certificate from the Exchange
On receipt of NOC from the Exchange, the new entity would be required to undergo the process for admission as a member, as given on the website under Membership Admission Process, submits all admission related documents as given under the link Membership Admission Forms and Documents. Apart from the admission related documents, following documents should be submitted.
  1.    Declaration from Partnership Firm for Reconstitution of Partnership Firm
  2.    Letter from Bank noting Changes for Clearing Accounts with NCDEX
  3.    Letter to be given by the Bank to NCDEX for Collaterals
  4.    TCM-Undertaking - Reconstituted Partnership Firm
X Conversion of Membership Category
A TCM to STCM
Exchange has launched TM and STCM category vide circular no. NCDEX/MEMBERSHIP-008/2008/262 dated November 17, 2008. The Trading Cum Clearing Members (TCMs) currently registered with the Exchange, satisfying the increased Net worth criteria prescribed for STCM as per Fee and Deposit Structure for all membership categories and providing an additional security deposit as prescribed therein shall also be eligible to apply for Strategic Trading Cum Clearing Membership (STCM).
  1.    Reference Circular no. 51 dated 24 February 2011
  2.    Clearing Membership Undertaking
  3.    Request letter for conversion of membership from TCM to STCM
  4.    Trading Membership Undertaking
B TCM to TM
In terms of circular no. NCDEX/MEMBERSHIP-006/2015/349 dated November 05, 2015, Trading cum Clearing Members can convert their membership to Trading Member. Processing fees for such conversion from TCM to TM is Rs 1.00 Lakh plus applicable tax. The trading members are required to comply with requirement of Base Minimum Capital (BMC) of Rs. 10 Lakh as per circular no. NCDEX/MEMBERSHIP-001/2013/113 dated April 08, 2013 and Interest Free Security Deposit (IFSD) of Rs. 10 Lakh as per circular no. NCDEX/MEMBERSHIP-018/2018/190 dated August 02, 2018. No exposure is allowed on BMC and IFSD.
  1.    Reference Circular no.349 dated November 5, 2015
  2.    Checklist for conversion of membership Category TCM to TM
  3.    Conversion Application Form
  4.    Board Resolution (For Corporate only)
  5.   Trading Membership Undertaking
  6.   Clearing member documents
C TM to TCM
The Trading Member (TM) currently registered with the Exchange, satisfying the increased Net worth criteria prescribed for TCM as per Fee and Deposit Structure for all membership categories and providing an additional security deposit as prescribed therein shall be eligible to apply for Trading Cum ClearingMembership.
  1.    Checklist - TM to TCM
  2.    Request letter for conversion of membership from TM to TCM
  3.    TCM Application Form
  4.    Net Worth Certificate
  5.    Clearing Membership Undertaking
  6.    TCM Fit & Proper Person’ Undertaking
  7.    Members Undertaking For SEBI Registration
  8.     Board Resolution (In case of Corporate)
XI Transfer of membership
In terms of Rule 5.2 (12), membership of the Exchange shall be transferable. The member has to undergo the following process.
  1.     The transferor is required to seek prior approval of the Exchange by making an application for transfer of membership along with the required documents given below under the head "Stage I".
  2.     The transfer of membership would be subject to approval by Membership Approval Committee (MAC). The Exchange's requirements of interface with director/dominant promoter group by MAC will apply.
  3.     The Exchange would process the application and issue in-principle letter / no-objection letter for transfer of membership. The validity of this no-objection letter would be 6 months. If the transferor is not able comply with the formalities within the validity period, they would have to seek a fresh no-objection letter
  4.     The transfer of membership will be subject to NOC from Securities & Exchange Board of India (SEBI)
  5.     On receipt of no-objection letter:
  • The transferor would be required to submit the documents, formats for which are given below under the head "Stage II"
  • Transferee would be required to undergo the process for admission of transferee as member, as given on this website under "Membership-New Membership" and submit all admission related documents as given under the link
  6.     The security deposit (after adjustment of pending dues, if any) of the transferor would be transferred to Transferee by the Exchange only after completion of all documentation/formalities
  A Transfer of membership by way of Scheme of Arrangement/Merger/amalgamation
  Stage I
      Transfer of membership
  Stage II
  Scheme of Arrangement/Merger/amalgamation
B Transfer of membership by way of sale of business
  Stage I
      Transfer of membership
  Stage II
      Sale of business
XII Client registration documents
A Know Your Client (KYC) Application form
      Application form
B Rights & Obligations, Risk Disclosure Document, Do's & Don't's in English and Vernacular Language
      Rights & Obligations, Risk Disclosure Document, Do's & Don't's in English and Vernacular Language
Sr. No. Particulars File
I(A) Change in Shareholding not involving Change in DPG
  Application for seeking Approval for Change in SHP/DPG
  Documents Submitted by the Member Post Approval
  NCDEX/MEMBERSHIP-007/2018/139 dated June 01, 2018
I(B) Change in Shareholding involving Change in DPG
  Application for Seeking Approval for Change in SHP/DPG
  Documents Submitted by the Member Post Approval
  NCDEX/MEMBERSHIP-007/2018/139 dated June 01, 2018
Sr. No. Particulars File
II Change in Shareholding involving Change in DPG
  Application for Seeking Approval for Change in SHP/DPG
  Documents Submitted by the Member Post Approval
  NCDEX/MEMBERSHIP-007/2018/139 dated June 01, 2018
Sr. No. Particulars File
II Change in Board of Directors
  1.    Application for seeking prior approval for change in designated directors
  2.    Application for intimation of change in non designated directors
Sr. No. Particulars File
III Change in Member Company Name
  Stage I
  Stage II
  Stage III
Sr. No. Particulars File
IV Change in Correspondence Address / Contact Details
Sr. No. Particulars File
V Change in Registered Address / Contact Details
Sr. No. Particulars File
VI Change in Compliance Officer Details
Sr. No. Particulars File
VII Change in Clearing Member
Sr. No. Particulars File
VIII TCM Clearing through STCM/PCM
  1.    Reference Circular No 051 dated February 24,2011
  2.    Request letter for TCM clearing through STCM/PCM
  3.    Clearing member documents
Sr. No. Particulars File
IX Reconstitution of Partnership Firm
A Request for NOC letter of Reconstitution of Partnership firm
The member would be required to make a request for No Objection Certificate for Reconstitution of partnership firm along with the following documents and payments as mentioned in circular no NCDEX/MEMBERSHIP-001/2010/217 dated August 23, 2010
  1.    Reference Circular No 217 dated August 23, 2010
  2.    Reference Circular No 143 dated April 16, 2012
  3.    Application for Seeking Approval for Change in SHP/DPG
  4.    Reference Circular No 130 dated April 23, 2014
B On receipt of No Objection Certificate from the Exchange
On receipt of NOC from the Exchange, the new entity would be required to undergo the process for admission as a member, as given on the website under Membership Admission Process, submits all admission related documents as given under the link Membership Admission Forms and Documents. Apart from the admission related documents, following documents should be submitted.
  1.    Declaration from Partnership Firm for Reconstitution of Partnership Firm
  2.    Letter from Bank noting Changes for Clearing Accounts with NCDEX
  3.    Letter to be given by the Bank to NCDEX for Collaterals
  4.    TCM-Undertaking - Reconstituted Partnership Firm
Sr. No. Particulars File
X Conversion of Membership Category
A TCM to STCM
Exchange has launched TM and STCM category vide circular no. NCDEX/MEMBERSHIP-008/2008/262 dated November 17, 2008. The Trading Cum Clearing Members (TCMs) currently registered with the Exchange, satisfying the increased Net worth criteria prescribed for STCM as per Fee and Deposit Structure for all membership categories and providing an additional security deposit as prescribed therein shall also be eligible to apply for Strategic Trading Cum Clearing Membership (STCM).
  1.    Reference Circular no. 51 dated 24 February 2011
  2.    Clearing Membership Undertaking
  3.    Request letter for conversion of membership from TCM to STCM
  4.    Trading Membership Undertaking
B TCM to TM
In terms of circular no. NCDEX/MEMBERSHIP-006/2015/349 dated November 05, 2015, Trading cum Clearing Members can convert their membership to Trading Member. Processing fees for such conversion from TCM to TM is Rs 1.00 Lakh plus applicable tax. The trading members are required to comply with requirement of Base Minimum Capital (BMC) of Rs. 10 Lakh as per circular no. NCDEX/MEMBERSHIP-001/2013/113 dated April 08, 2013 and Interest Free Security Deposit (IFSD) of Rs. 10 Lakh as per circular no. NCDEX/MEMBERSHIP-018/2018/190 dated August 02, 2018. No exposure is allowed on BMC and IFSD.
  1.    Reference Circular no.349 dated November 5, 2015
  2.    Checklist for conversion of membership Category TCM to TM
  3.    Conversion Application Form
  4.    Board Resolution (For Corporate only)
  5.   Trading Membership Undertaking
  6.   Clearing member documents
C TM to TCM
The Trading Member (TM) currently registered with the Exchange, satisfying the increased Net worth criteria prescribed for TCM as per Fee and Deposit Structure for all membership categories and providing an additional security deposit as prescribed therein shall be eligible to apply for Trading Cum ClearingMembership.
  1.    Checklist - TM to TCM
  2.    Request letter for conversion of membership from TM to TCM
  3.    TCM Application Form
  4.    Net Worth Certificate
  5.    Clearing Membership Undertaking
  6.    TCM Fit & Proper Person’ Undertaking
  7.    Members Undertaking For SEBI Registration
  8.     Board Resolution (In case of Corporate)
Sr. No. Particulars File
XI Transfer of membership
In terms of Rule 5.2 (12), membership of the Exchange shall be transferable. The member has to undergo the following process.
  1.     The transferor is required to seek prior approval of the Exchange by making an application for transfer of membership along with the required documents given below under the head "Stage I".
  2.     The transfer of membership would be subject to approval by Membership Approval Committee (MAC). The Exchange's requirements of interface with director/dominant promoter group by MAC will apply.
  3.     The Exchange would process the application and issue in-principle letter / no-objection letter for transfer of membership. The validity of this no-objection letter would be 6 months. If the transferor is not able comply with the formalities within the validity period, they would have to seek a fresh no-objection letter
  4.     The transfer of membership will be subject to NOC from Securities & Exchange Board of India (SEBI)
  5.     On receipt of no-objection letter:
  • The transferor would be required to submit the documents, formats for which are given below under the head "Stage II"
  • Transferee would be required to undergo the process for admission of transferee as member, as given on this website under "Membership-New Membership" and submit all admission related documents as given under the link
  6.     The security deposit (after adjustment of pending dues, if any) of the transferor would be transferred to Transferee by the Exchange only after completion of all documentation/formalities
  A Transfer of membership by way of Scheme of Arrangement/Merger/amalgamation
  Stage I
      Transfer of membership
  Stage II
      Scheme of Arrangement/Merger/amalgamation
B Transfer of membership by way of sale of business
  Stage I
      Transfer of membership
  Stage II
      Sale of business
Sr. No. Particulars File
  XI Transfer of membership by way of Scheme of Arrangement/Merger/amalgamation
  Stage I
      Transfer of membership
  Stage II
  Transfer of membership by way of sale of business
  Stage I
      Transfer of membership
      Sale of business
XII Client registration documents
A Know Your Client (KYC) Application form
      Application form
B Rights & Obligations, Risk Disclosure Document, Do's & Don't's in English and Vernacular Language
      Rights & Obligations, Risk Disclosure Document, Do's & Don't's in English and Vernacular Language
Sr. No. Particulars File
  XII Client registration documents
A Know Your Client (KYC) Application form
      Application form
B Rights & Obligations, Risk Disclosure Document, Do's & Don't's in English and Vernacular Language
      Rights & Obligations, Risk Disclosure Document, Do's & Don't's in English and Vernacular Language